Fourth Annual ArchivesSpace Members Forum

By: Anne Marie Lyons, Training and Library Solutions Consultant


The fourth ArchivesSpace Members Forum was held on August 14, 2018, during the annual meeting of the Society of American Archivists, in Washington, D.C., at the historic Josephine Butler Parks Center, otherwise known as the ‘Embassy of the Earth.’

  Josephine Butler Parks Center – historical mansion.      Photo by Anne Marie Lyons

Josephine Butler Parks Center – historical mansion. Photo by Anne Marie Lyons

  Josephine Butler Parks Center – historical mansion.     Photo by Anne Marie Lyons

Josephine Butler Parks Center – historical mansion. Photo by Anne Marie Lyons

The first morning session was a varied round of lightning talks. I particularly enjoyed Rachel Maderik’s (Virginia Military Institute) presentation on the benefits (improved cataloging speed and patron understanding) and disadvantages (possible loss of context, particularly in browsing) of using FAST subject terms in ArchivesSpace for a small archive.

Other highlights included Seth Shaw from the University of Nevada, Las Vegas, who discussed the university’s present ArchivesSpace integration with Drupal, as well as their work with linking ArchivesSpace description records to digital objects in CONTENTdm. Valerie Addonizio from Johns Hopkins University and Dave Mayo from Harvard showcased scripting options that could be used to take advantage of the API functionality.

Later in the morning, there were in-depth presentations on integrating ArchivesSpace with different discovery platforms, including Primo (Benn Joseph at Northwestern), WorldCat and EBSCO (Sarah Ponichtera from Seton Hall University), and Alma (Kevin Clair at the University of Denver). The speakers discussed their goals, methods, and lessons learned from the integrations, as well as future directions.

  Participants at the Fourth Annual ArchivesSpace Members Forum - Photo by Anne Marie Lyons

Participants at the Fourth Annual ArchivesSpace Members Forum - Photo by Anne Marie Lyons

After lunch, attendees had a number of sessions to choose from. I signed up for the” Introduction to the API using ArchivesSnake” workshop. ArchiveSnake is a library of Python scripts that can be used to perform bulk tasks in ArchivesSpace, such as record editing. You can learn more about the library here: https://github.com/archivesspace-labs/ArchivesSnake. The API portion of the workshop was presented by Valerie Addonizio of Johns Hopkins University and Lora Woodford of LYRASIS: https://github.com/archivesspace/api-training. Dave Mayo from Harvard discussed the ArchivesSnake library.

  Dave Mayo, Harvard University, presenting on ArchivesSnake - Photo by Anne Marie Lyons

Dave Mayo, Harvard University, presenting on ArchivesSnake - Photo by Anne Marie Lyons

The forum wrapped up with a group discussion about the future of ArchivesSpace. First, attendees discussed what they found valuable in ArchivesSpace as it exists now. Highlights include its ability to manage data for archival collections, its scalability from large to small institutions, and its ability to make data reusable and repurpose-able. Then they discussed whether ArchivesSpace should be doing more than it is already doing. Some attendees recommended that the digital objects and appraisal components should be improved. Regarding the future of ArchiveSpace, most participants agreed that integrations with other systems, including Alma and digital asset management systems, should be built and packaged in a way that makes it easier for institutions to implement. 

The program and presentation slides can be found here: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/634650626/ArchivesSpace+Member+Forum+2018. Atlas Systems also had the honor of recording the sessions, which can be viewed in the video training library: https://training.atlas-sys.com/Course/Details/4323.

  Cassandra Norman, Content Manager and Videographer, Atlas Systems - Photo by Anne Marie Lyons

Cassandra Norman, Content Manager and Videographer, Atlas Systems - Photo by Anne Marie Lyons

ArchivesSpace is an open-source initiative that survives and thrives on active user membership and participation. Please visit this link: http://archivesspace.org/community/types-of-membership to learn more about membership.

Atlas Systems and ALA Awards

BY JOHN BRUNSWICK, BUSINESS DEVELOPMENT REPRESENTATIVE

The ALA Annual Conference in New Orleans has come and gone, and those of us from Atlas Systems who attended had a great time.  One of the benefits of working at Atlas is the opportunity to participate in professional meetings like ALA, which allows me to keep up on the latest developments in librarianship as well as keep in touch with my colleagues.
High on my list of things to do at ALA Annual is the presentation of the awards that Atlas sponsors.  Over the years I have been tasked with attending these presentations, and it is one of my most satisfying duties.  This year we had four presentations scheduled, all of them during the RUSA STARS Summer Social at The Rusty Nail in New Orleans.

The STARS Atlas Systems Mentoring Award has been around since 2007 and is given to a library practitioner who is new to the field of interlibrary loan/document delivery or electronic reserves.  It provides $1,250 to fund travel expenses associated with attending the American Library Association Annual Conference.  This year we had two recipients, Pearl G. Adzei-Stonnes from Virginia Union University and Guerda Baucicaut from the City University of New York.  Congratulations go out from us to Pearl and Guerda for a job well done.

Atlas Systems also sponsors the Rethinking Resource Sharing Innovation Award, for which we had two recipients as well – the IDS Project and the University of Wisconsin-Milwaukee Libraries.  The award comes with a $500 stipend and honors individuals and/or institutions for improving access to information through resource sharing.  The IDS project was recognized for IDS Logic, and the University of Wisconsin-Milwaukee Libraries were recognized for the development of an automated, user-initiated process for archival lending.  The stipend was split between the two recipients, with Linda Kopecky accepting the award on behalf of the University of Wisconsin-Milwaukee Libraries.  Mark Sullivan, Executive Director of the IDS Project, was not at the conference but Sue Kaler of the Massachusetts Library System and I presented the award to him and his colleagues at the IDS Conference at Utica College, New York in July.  We extend our congratulations to both the IDS Project and the University of Wisconsin-Milwaukee Libraries for being recognized by their peers as leaders in the field of resource sharing.

  from left to right:  Tim Jackson, Mark Sullivan, Sue Kaler, John Brunswick, Shannon Pritting, and Mike Mulligan.  Photo by Beth Posner

from left to right:  Tim Jackson, Mark Sullivan, Sue Kaler, John Brunswick, Shannon Pritting, and Mike Mulligan.  Photo by Beth Posner

Interested in either of these two awards?  More information can be found at https://www.rusaupdate.org/awards/stars-mentoring-award/ and http://rethinkingresourcesharing.org/.  Perhaps one of us will be presenting you with an award next year!

Katie’s Aeon Update

By Katie Gillespie - Aeon Implementation Consultant

 

It's has been a very busy year for Aeon at Atlas Systems. In addition to 10 libraries currently in implementation, we're very proud to have welcomed the following libraries as live Aeon users:
New York University, Brown University – John Hay Library, Folger Shakespeare Library, The Hoover Institution Library & Archives, University of California - Davis, University of Texas at Austin - Center for American History, Georgetown University, and 6 libraries at Harvard University – Arnold Arboretum, Ernst Mayr Library, Botany Libraries, Divinity Library, Design Library, Law Library

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The 2018 Aeon Symposium was hosted by the Claremont Colleges in Claremont, California May 21-22. Many thanks to Lisa Crane at Claremont for spearheading this event and to everyone at the Claremont Colleges for hosting us. Aeon users received a festive welcome from a mariachi band at the opening reception, and the excitement continued throughout the Symposium.

We were excited to release AtlasBI for Aeon at the Symposium, our new real-time business intelligence and reporting analytics tool. We are receiving great feedback about the reports and suggestions are coming in for new dashboard designs.  If you are an Aeon customer with an Atlas hosted server, AtlasBI is FREE and available today.

If you were unable to attend, we recorded most of the Symposium. The presentations and recordings are all available in the Atlas Video Training Library: https://training.atlas-sys.com/Course/Details/4320. Stay tuned for more information about the 2019 Symposium in the coming months.

Image uploaded from iOS (1).jpg
Image uploaded from iOS.jpg

At the RBMS Aeon Users Group Meeting on June 21, we were joined by many current Aeon users and prospective customers. In addition to great conversation, I presented an Atlas Update. I shared results from the recent Aeon User Survey, information about Aeon integrations with ArchivesSpace, and some information about what is next for Aeon. Atlas is currently working on development to accommodate GDPR regulations and developing an API. In addition, we continue to migrate current Aeon sites to PCI Compliant servers. You can view the full slide deck from the update here.

We look forward to seeing those of you who will attend the Aeon Reception during SAA on Friday, August 17 at Marriott Wardman Park.