AtlasBI Reports for Aeon - Sample reports

These are some of the AtlasBI included reports for Aeon.

 
 

Requests filled but never checked out

This dashboard shows a list of all the items retrieved from the stacks and ready for check out for a given time period but never went to that status. It breaks down those items by the status of the researcher placing the request.

 

User Analytics

This dashboard shows all users that have registered in Aeon for a given time period based on the user creation date. The “cleared” field is color coded based on its value. There is a chart of users by status as well a list of organizations and a count of registrations by month and year.

 

Scheduled Appointments

This dashboard is a simple list of all scheduled appointments for the following weekday, based on the ScheduledDate field in Transactions. This list does not take into account any holidays or other reading room closures. The parameters tab does allow you to choose all transactions, activity transactions, or non-activity transactions.

 

Duplication Billing

This dashboard shows items that had charges for duplication/imaging for a given time period based on the item’s creation date. The requests must have gone through “Awaiting Order Approval” and then either to “Order Delivered” or “Order Finished”. A transaction may show more than once in the list if it has different charges by format. The total paid is for the transaction, so it will show the same amount for each transaction. If there are three charges for a request - $20, $10, and $5 – the transaction will be listed three times and the total paid for each of those would be $35. Fees are broken down by the billing type in a pie chart which can be selected to narrow the results. There is an additional parameter to turn on/off the display of the researcher names in the results.

 

Circulation Frequency Analytics

This dashboard shows the items circulated during a given time period based on the date checked out. Since it’s showing unique circulations, a transaction may show up more than once. It breaks down the circulations by Title, Call Number, Location, Barcode (ItemNumber) and User Status. Clicking on a specific row in the grid will narrow the results of the details below.

 

Requests Paged by Hour

This dashboard shows the items printed and prepared for retrieval from the stacks for a given time period (based on the call slip print date) by the time of day. It also shows the paging broken down by site.

 

Reading Room Collection Use Analytics

This dashboard shows the items circulated within a reading room during a given time period based on the date checked out. Since it’s showing unique circulations, a transaction may show up more than once. It does show the circulations broken down by reading room, document type, and user status. Note that researcher names are listed in the grid. The total number of requests and total minutes used are listed in cards at the top

 

Activity Analytics

This dashboard shows activities for a given time period based on of the “Begin Date”. It uses the BeginDate if supplied, otherwise it uses the first date in ActivitiesHistory (usually when the activity was created). If there is an end date, it calculates the duration in minutes, otherwise it shows as 0. The dashboard breaks down activities by their location, type, and current status. It also shows the total number of minutes for all activities, the total request count, and total number of attendees. If any of those values are 0, the card value is blank.

 

Reading Room Analytics

This dashboard shows all reading room visits for a given time period based on the date/time the user checked into the reading room. There are two bar graphs that show the reading room usage (based on the count of visits, regardless of visit length) for both days of week and hour of the day. It breaks down the researchers by the state value in their user record. If the user has never checked into the reading room before, that visit is marked as a first visit, otherwise it is labeled a return visit. It also shows the total visit time in minutes as well as the average visit length in minutes. Note this report shows the researcher names.

 

Activity Collection Use Analytics

This dashboard shows the items circulated for activities during a given time period based on the date checked out. Since it’s showing unique circulations, a transaction may show up more than once. It does show the circulations broken down by activity type, document type, and user status. Note that researcher names are listed in the grid. The bottom of the grid does give a total number of circulations.

 

Duplication analytics

This dashboard shows the items requested and delivered for duplication/reproduction during a given time period based on the date requested. If there are no payments listed for the item, it will still show in the list. All items have to have gone to either the Item Delivered or Duplication Finished status to be included. Note that this report shows the researcher names. It gives a count of the total number of requests, the largest order paid, the average of an order/item paid, and the total paid.

 

Circulation by Hour

This dashboard shows the items circulated for a given time period (based on the checked out date) by the time of day. It also shows the circulation broken down by transaction status.